1. Community Values

 

We are committed to fostering a community that is:

• Respectful

• Inclusive

• Safe

• Collaborative

• Open to diverse perspectives

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We expect all participants to contribute positively to the community experience.

 

2. Code of Conduct and Expected Behaviour

 

Participants are expected to:

• Treat others with courtesy and respect.

• Be welcoming to newcomers.

• Respect personal boundaries.

• Follow venue rules and organizer instructions.

• Communicate respectfully.

 

Unacceptable Behavior

 

The following behaviors are prohibited:

• Harassment of any kind.

• Discrimination based on race, ethnicity, nationality, religion, disability, age, gender, sexual orientation, or other protected characteristics.

• Intimidation, bullying, threats, or stalking.

• Unwanted physical contact.

• Sexual harassment or inappropriate advances.

• Disruptive or abusive behavior.

• Offensive, hateful, or inflammatory language.

• Deliberate damage to property.

• Recording or photographing individuals without consent where privacy is reasonably expected.

 

3. Anti-Harassment Policy

 

Harassment will not be tolerated in any form.

 

Harassment may include:

• Offensive verbal comments.

• Unwanted attention.

• Sexual comments or advances.

• Persistent disruption of conversations.

• Deliberate intimidation.

• Inappropriate physical contact.

 

Anyone asked to stop inappropriate behavior is expected to comply immediately.

 

Organizers reserve the right to remove individuals who violate this policy without warning or refund.

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4. Event Registration and Attendance Registration

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Participants may be required to register before attending events.

 

Registration information must be accurate and complete.

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Attendance

 

Attendees should:

• Arrive on time when possible.

• Respect event schedules.

• Follow venue policies.

• Comply with organizer instructions.

 

Cancellations

 

Organizers reserve the right to:

• Modify event details.

• Change venues.

• Reschedule events.

• Cancel events due to unforeseen circumstances.

 

Notice will be provided whenever reasonably possible.

 

5. Safety Policy

 

The safety of participants is a priority.

 

All attendees must:

• Follow applicable laws and venue rules.

• Respect occupancy limits and emergency procedures.

• Immediately report hazards, accidents, or safety concerns.

• Cooperate during emergencies.

 

Participants who create safety risks may be removed from an event.

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6. Alcohol and Substance Use

 

Where alcohol is available:

• Consumption must be responsible and lawful.

• Attendees must comply with venue and local regulations.

• Illegal drug use is prohibited.

 

Organizers may refuse entry or remove individuals whose behavior is disruptive, unsafe, or impaired.

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7. Photography and Media

 

Events may be photographed, recorded, or livestreamed.

 

By attending an event, participants acknowledge that photographs, videos, and recordings may be captured and used for:

• Marketing

• Promotion

• Social media

• Community communications

• Future event materials

 

Participants who do not wish to appear in media should notify organizers before or during the event.

 

Organizers will make reasonable efforts to accommodate such requests.

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8. Privacy and Personal Information

 

We respect participant privacy.

 

Information collected during registration may include:

• Name

• Email address

• Event participation details

 

Information may be used to:

• Manage registrations

• Communicate event updates

• Share community news

• Improve future events

 

Personal information will not be sold to third parties.

 

Where required by law, information will be handled in accordance with applicable privacy legislation.

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9. Networking and Solicitation

 

Networking is encouraged.

 

However, participants must not:

• Engage in aggressive sales tactics.

• Spam attendees.

• Harvest contact information without consent.

• Pressure individuals into business opportunities.

 

Respectful professional networking is welcome.

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10. Intellectual Property

 

Participants retain ownership of their own presentations, materials, and content.

 

Attendees may not reproduce, distribute, record, or commercially use event content without permission from the content owner.

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11. Accessibility and Inclusion

 

We strive to make our events accessible and inclusive.

 

Participants requiring accommodations are encouraged to contact organizers in advance.

 

Reasonable efforts will be made to accommodate accessibility needs whenever possible.

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12. Reporting Concerns

 

Participants who experience or witness misconduct should report concerns to an organizer as soon as possible.

 

Reports may include:

• Harassment

• Discrimination

• Safety concerns

• Policy violations

 

Reports will be handled confidentially to the extent reasonably possible.

 

Retaliation against anyone making a good-faith report is prohibited.

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13. Enforcement

 

Organizers reserve the right to take appropriate action in response to violations, including:

• Verbal warnings

• Removal from an event

• Suspension from future events

• Permanent exclusion from the community

• Notification of venue management or law enforcement where appropriate

 

Decisions regarding enforcement are made at the discretion of event organizers.

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14. Assumption of Risk

 

Participation in community events is voluntary.

 

Attendees acknowledge that participation may involve inherent risks, including personal injury, illness, property damage, or other unforeseen circumstances.

 

Participants accept responsibility for their own actions and personal belongings while attending events.

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15. Limitation of Liability

 

To the maximum extent permitted by applicable law, organizers, volunteers, sponsors, and affiliated partners shall not be liable for any loss, injury, damage, or expense arising from participation in community activities or events.

 

Participants attend and participate at their own risk.

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16. Policy Updates

 

These Community Guidelines and Event Policies may be updated periodically.

 

Continued participation in events or community activities constitutes acceptance of the most current version.